We would like to remind all PSWs & Homemakers to submit all vacation requests through the PSW App on your phone.
Vacation Process from the Collective Agreement
The vacation process is outlined in section 19.04 of the Collective Agreement:
The vacation period shall be from January 1 to December 31 each year. Insofar as it is practical to do so, having regard to the necessity of maintaining the efficient operation of the Employer, vacation requests will be considered as follows:
- Request for vacation in the January to March period shall be submitted in writing by November 1st;
- Requests for the April to June period shall be submitted in writing by February 1st;
- Requests for the July to September period shall be submitted in writing by May 1st;
- Requests for the October to December period shall be submitted in writing by August 1st.
Advance requests will not be considered prior to the cut-off date.
The Vacation Request Process
- Requests will be approved or declined based upon seniority and the needs of the organization.
- You are able to choose up to three options for your vacation request in order of your preference. If your preferred first or second option are not available, you will be booked into the second or third option you requested.
- Vacation requests for any quarter can be submitted at any time, but requests for any quarter will not be approved or declined until three weeks after the last date submissions are accepted.
Please refer to the chart below:
| Vacation Quarter | Last Day to Submit Requests | Approval No Later Than |
|---|---|---|
| January to March | November 1 | November 22 |
| April to June | February 1 | February 22 |
| July to September | May 1 | May 22 |
| October to December | August 1 | August 22 |
- Requests submitted after the cut off dates will be handled on a first-come, first served basis. It is recommended to submit your request on time so you have the best chance of receiving your preferred dates.
- You can check your vacation requests through the PSW App on your Circle of Care mobile phone to see if they have been approved or declined. You are responsible to verify whether your request is approved or declined within the PSW App following the date listed in the chart above.
- Vacation shall not be accumulated from year to year and shall not be carried over to the next vacation year.
- Employees will be given preference with respect to vacation periods in accordance with seniority, subject to the employer’s requirements as to sufficient availability of staff to meet the needs of the employer’s clients.