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Highlights from this week

  • Get Ready for Tax Season!
  • Finance Advisory – T4s and T2200 forms
  • HR Reminder – Employment Status
  • Preventing Workplace Harassment – Communication is Key!
  • Health and Safety Spotlight – Safe Operating Procedures (SOPs)
  • Heart Health Month – Heart Facts
  • Nutrition – Are You Getting Enough Fiber?
  • Webinar: Exploring Psychological Health and Safety
  • Webinar: Key Investing Principles for 2025
  • Congratulations Spotlight Award Winners!
  • Celebrating Black History Month
  • High Fives
  • Ask Us Anything

Get Ready for Tax Season!

close up of a calculator and numbers

Tax time is coming! Follow the link below to learn about how to file your return and stay on top of important dates.

Filing dates for 2024 taxes

  • February 24, 2025: Earliest day to file your taxes online
  • April 30, 2025: Deadline to file your taxes and pay amounts owing
  • June 15, 2025 (June 16, 2025, since June 15 is a Sunday): Deadline to file your taxes if you or your spouse or common-law partner are self-employed
Learn More

Finance Advisory – T4s and T2200 Forms

Circle of Care will mail out T4 tax forms to your home address on file on Thursday February 13. If your address on file is correct, your forms should arrive within a few weeks of that date.

If you need a T2200 (Declaration of Conditions of Employment) please send an email to payroll@circleofcare.com. We will email you a PDF copy within 2 weeks from your request date. Please Note: The CRA has updated the T2200 Form.

Please Note: As your employer, we cannot give tax advice. Please consult with a finance professional if you need advice or help with preparing your taxes, such as deducting home office expenses.

Explanation of Total Hours on your Pay Statement 

Please find below a detailed explanation of the total hours codes as shown on your pay slip.

  • PC1/PC2/PC3 or HM1/HM2: This represents the total number of hours you actually worked during the biweekly pay cycle. They are paid at your regular hourly base rate.
  • PREM: This represents the $0.50 premium paid for any hours worked after 6:00 p.m. Monday – Friday and all hours worked on Saturdays and Sundays. It is calculated by the number of hours worked that qualify for the payment.
  • PREM3: This represents the government Pandemic premium of $3.00, paid on hours worked that qualify for that premium.

Total hours (shown on the top line) includes the hours for PC1, PC2, PC3, HM1 and HM2 as well as PREM and PREM3. The hours shown under PC1, PC2, PC3 or HM1/HM2 are your actual hours physically worked. PREM and PREM3 are included for calculation purposes, based on the hours that qualify for each premium.

Reminders and Announcements

HR Reminder – Employment Status

close up of calendar, clock, and pencils

As per Article 3.03 of the Collective Agreement, employees will need to work 1300 hours during the current calendar year (January 1-December 31, 2025) to qualify for or maintain full time status for the 2025 calendar year.

If you are interested in working more hours or expanding your availability, please contact your Service Coordinator.

FAQ
Collective Agreement

Health and Safety

Preventing Workplace Violence and Harassment – Communication is Key!

Black woman wearing scrubs touching the shoulder of a senior man

Verbal communication skills can help keep you and your client safe when the client is angry or upset during your home visit. Here are some communications strategies to use if your client is upset or angry:

  • Neutral – Make your first contact neutral and non-directive: for example, ask how you can help. By using neutral language, you will provide a sense of normal interaction for the client.
  • Calm – Maintain a calm, courteous, and reassuring demeanor. Try to calm the client. Always be courteous to clients despite their behaviour. Introduce yourself and call them by their name.
  • Simple – Use simple language. Avoid jargon or technical language.
  • Active listening – Use active listening skills and do not interrupt when a client is expressing their feelings.
  • Focus – Focus your attention on the client to let them know you are interested in what they have to say.
  • Empathy – Empathize and acknowledge the client’s feelings. Confirm that you know they are upset or angry.
  • Repeat – Confirm your understanding of the issue or problem by repeating what the client has told you.

Health & Safety Spotlight- Safe Operating Procedures (SOPs)

Circle of Care’s Workplace Hazard Management Tool outlines various workplace hazards, including Slips, Trips and Falls (STFs), Musculosketal Disorders (MSDs), Workplace Violence, and more. For each workplace hazard, we have established Safe Operating Procedures (SOPs) which outline how our employees can reduce the risk of these hazards and reduce chance of illness/injury.

Our SOPs and Hazard Management Tool are reviewed and updated regularly by our JHSC. Employees are strongly encouraged to review and follow these procedures to prevent workplace injuries and accidents.

Read More

Wellness at Work

Heart Health Month – Heart Facts

close up of hands holding a heart icon

Check out these 6 surprising facts about your heart!

  1. Clean teeth are good for your heart.
    Here’s another reason to brush and floss your teeth every day: gum disease nearly doubles your risk of heart disease! Inflammation caused by gum disease may also cause inflammation in other areas of the body, including the arteries, which can lead to heart disease. Plus, mouth bacteria can enter your bloodstream through damaged gums, where they may get caught in fatty build-ups on the arteries, increasing the chances of a blood clot, which could lead to a heart attack.
  2. You really can have a “broken heart.”
    Broken heart syndrome, also called stress cardiomyopathy, is a real medical condition where people suffer symptoms similar to a heart attack after experiencing severe physical or emotional stress. People may have chest pain, shortness of breath, or an irregular heartbeat. But unlike a heart attack, the arteries are not blocked. Instead, it’s believed that stress causes the body to release hormones that temporarily damage the heart or narrow the blood vessels.
  3. Your heart beats about 100,000 times a day.
    The average heart rate is 60 to 100 beats per minute. That adds up to 86,000 and 144,000 beats per day! Your heart may beat even more frequently. For example, if you have atrial fibrillation (also known as AFib, a common type of irregular heartbeat), the average heart rate is 100 to 175 beats per minute, for an astonishing total of up to 252,000 beats per day!
  4. Living an active lifestyle may help prevent atrial fibrillation.
    Research shows that adults who participate in moderate physical activities such as biking or brisk walking for at least 150 mins each week have a lower risk of AFib. So find a way to get active today!
  5. Not all heart problems cause symptoms.
    Not all heart problems cause symptoms – some are silent. For example, while some people with AFib may have symptoms such as heart palpitations or dizziness, others do not experience any symptoms at all. You can also suffer a “silent heart attack” with no noticeable symptoms. Nonetheless, if you notice unusual chest pain with shortness of breath, be sure to seek medical attention immediately. A silent heart attack can increase your risk of another heart attack in the future.
  6. A good laugh is great for your heart!
    Researchers have found that laughter really can help your heart. They believe that it works by helping to counteract the negative effects of stress on the blood vessels. So go ahead, take a daily laugh break! Your heart will thank you.

Nutrition – Are You Getting Enough Fibre?

overhead view of a table laden with fresh foods

Did You Know? Most people don’t get the recommended 25g of fibre per day in the standard North American diet.

  • Why It Matters: Fibre keeps your digestion regular and helps prevent heart disease.
  • Check Your Intake! Track how much fibre you eat today – are you meeting the 25g daily goal?
  • Boost your intake with whole grains, fruits, veggies, and legumes!

Learning in Action

Exploring Psychological Health and Safety

hands holding a sign the reads "mental health" with group of people in the background

Join Your Health Space (YHS) for a workshop on Exploring Psychological Health and Safety.

In this two-hour workshop, YHS facilitators will introduce the 15 psychosocial factors that impact workplace well-being and provide strategies to address key factors relevant to healthcare settings and teams.

Webinar: Key Investing Principles and Insights for 2025

close up on hands gesturing

Join RBC Wealth Management & Global Asset Management for a market update and learn about key investment principles to maximize your investment strategies.

Guest Speakers:

  • George Tsvetanov, CFP, RBC Financial Planner
  • Fandi Kamran, Regional Manager, RBC Global Asset Management

Next session: February 12th, 2024 – 12:00 PM EST

Register Now

Community Corner

Congratulations Spotlight Award Winners!

Smiling award winners

On February 4, our three Spotlight Award winners – Aniko Horvath, Edith Brown-Hinds and Natoya Currie – joined us at our main office for a special luncheon with our CEO Carey Lucki!

This was a wonderful opportunity to thank and honour our three award winners for the outstanding care and dedication they each showcase in their roles.

Clickon the link below to visit our website to read more about them and the awards that they won!

Read More

Celebrating Black History Month

Each February, during Black History Month, we take the opportunity to celebrate the contributions of Black Canadians in every facet of our lives, from education, medicine, art, and culture to public service, economic development, politics, and human rights.

This video highlights significant people and events, exploring the contributions that Canadians of African descent have made to their communities and to Canada.

Upcoming Events

  • KUUMBA, Toronto’s largest Black Futures Month celebration, offers an exciting lineup of dance, music, workshops, visual arts and more, centring the contributions of Black creators.
  • Toronto Black Film Festival illuminates major cultural, social and socio-economic issues affecting Black people and their communities by showcasing films that explore Black experiences and identities around the world.
  • The Culture: Hip Hop and Contemporary Art in the 21st Century exhibition at the AGO brings together contemporary artists, musicians, designers and stylists to tell the story of the art form and its global impact on visual culture. Don’t forget to check out the Spotify playlist curated to accompany the exhibition!
More Events

High Five!

three people in scrubs high five

Has someone gone above and beyond at work? Give them a High Five!

The High Five program lets you publicly recognize staff members for their outstanding work. High Fives will be posted in your weekly Inside the Circle newsletter.

To give a high five, just click on the button below or use the link in the rotating banner on the Portal home page.

Please note: We do not accept anonymous submissions for this program. High Fives must be submitted by an individual person, whether they are a staff member or member of the community.

Give a High Five

Ask Us Anything

Will we receive retro pay from the salary increase that was delayed as a result of bargaining?

All the PSWs at Circle of Care are unionized with SEIU, and as such, we are bound by a collective agreement. A collective agreement is a contract that aims to create a balanced and mutually beneficial relationship between the employer and the employees, ensuring that the rights and responsibilities of both parties are clearly defined and respected. Recently, the Circle of Care/ SEIU collective agreement has come up for renewal, and management and the union are currently meeting at the bargaining table to work towards a fair deal, which includes discussions about wages.

We were asked to do our police clearance and pay for it, and we were told that we would get refunded as long as we emailed the result. How can we check if we were refunded or not? Where do we check? Thanks.

All staff can reach out to klucki@circleofcare.com for questions related to VSS and VSS reimbursement. To receive reimbursement Circle of Care must have a copy of the receipt as well as the final results.

It is frustrated to be scheduled minimum hours and have up to 3 hours of wait time between clients.

We understand your concern about the hours. We try our best to schedule as many clients as we can during your availability. If you have concerns regarding your hours and you want more clients, please feel free to reach out to your Service Coordinator.

Have a question? Submit your questions or feedback anonymously below!

Please note that it may take us longer to provide some answers. If your question hasn’t been answered yet, we will get back to you as soon as we can.

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